Letter Templates

Basic verification for current employees

Best for: General purpose, rental applications

[Company Name]
[Date]

To Whom It May Concern:

This letter is to verify that [Employee Name] has been employed at [Company Name] since [Start Date] as a [Job Title]. [Employee Name] is currently employed on a [Employment Type] basis and receives an annual salary of [Salary].

Should you need any additional information, please don't hesitate to contact our HR department at [Company Name].

Sincerely,

[Signer Name]
[Signer Title]
[Company Name]

Basic verification for former employees

Best for: General employment verification

[Company Name]
[Date]

To Whom It May Concern:

This letter is to confirm that [Employee Name] was previously employed at [Company Name] from [Start Date] to [End Date] as a [Job Title].

Should you need any additional information, please don't hesitate to contact our HR department at [Company Name].

Sincerely,

[Signer Name]
[Signer Title]
[Company Name]

Comprehensive verification for current employees

Best for: Visa applications, mortgages

[Company Name]
[Company Address]
[Company City], [Company State] [Company Zip]
[Date]

[Recipient Company]
[Recipient Address]
[Recipient City], [Recipient State] [Recipient Zip]

To Whom It May Concern:

Please accept this letter as verification of [Employee Name]'s employment with [Company Name].

Employment Details:
- Full Name: [Employee Name]
- Employment Start Date: [Start Date]
- Current Position: [Job Title]
- Employment Status: [Employment Type]
- Current Annual Salary: [Salary]
- Department: [Department]

[Employee Name] is currently in good standing with our company. We expect their employment to continue for the foreseeable future.

If you require any additional information, please contact our HR department at [Contact Phone] or [Contact Email].

Sincerely,

[Signer Name]
[Signer Title]
[Company Name]

Comprehensive verification for former employees

Best for: Employment history verification, reference checks

[Company Name]
[Company Address]
[Company City], [Company State] [Company Zip]
[Date]

[Recipient Company]
[Recipient Address]
[Recipient City], [Recipient State] [Recipient Zip]

To Whom It May Concern:

This letter is to confirm that [Employee Name] was previously employed at [Company Name] from [Start Date] to [End Date].

During their employment, [Employee Name] held the position of [Job Title] in our [Department] department. Their employment status was [Employment Type] with an annual salary of [Salary].

If you require any additional information, please contact our HR department at [Contact Phone] or [Contact Email].

Sincerely,

[Signer Name]
[Signer Title]
[Company Name]